Opening Sales Invoice

Overview

To add Opening Customer Balances, select Accounts » Opening Customer’s Balances. The following page appears.

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You can add Batch Invoices and Receipts to adjust balances of all customers defined within the business.

To add a Customer Opening Balance Invoice, select Accounts >> Opening Customer Balances. Press Quick Invoice button. The following page appears.

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Add the following detail:

Date: Type in the Invoice date here or click the magnifying glass to choose the date from the look up.  

Ref No: Enter in any other reference number you may require, this could be a Customer Purchase Order Number or any other external reference.

Inv. No: This is an auto generated number. 

Customer: Type in the Customer code or click on the magnifying glass to select a customer from the list or else click on the New button below the look up list to create a new customer on the fly. 

Customer Name: The customer name of the selected customer code appears here.

Net: Enter the Net amount of the Invoice. 

VAT code: VAT code is displayed based on the rate setup on the customer. Or else the VAT code on the top of the list appears in the cell. Click on the down arrow on the Cell to change different VAT code from the list.

VAT: VAT amount is automatically calculated using the Net multiplied by VAT percent. This can be overwritten. 

Gross: The Gross is automatically calculated using the Net plus VAT. 

Code: Select appropriate Nominal Code from the look up list or Type a nominal code that will reflect the Sales Invoice record. For Split amount on multiple nominal codes, the cell will display ‘Split’.

Notes: Notes populate the Nominal description of the Nominal Code selected. However, Notes can be overwritten. 

Add: The Invoice is initially created with 10 lines, if you need more simply press the Add button to create new blank lines.

Split: Click Split Button to split the Net Bill amount over multiple Nominal Analysis Codes and/or different VAT Rates. If the total of Split records does not match with the Net Amount entered in the record in the parent row, click Adjust Total button to update the Net amount, VAT amount with the Split Total Net and VAT amount respectively.

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The split is initially created with 10 lines, if you need more simply press the Add Button to create new blank lines.     
NOTES: Click Notes Button to enter Notes to the record.

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