Financial- Yearly Budget Comparison Report

Overview

Surf Accounts provides all the relevant information in a methodical and structured manner to make it easy to understand. It has been designed in such a fashion so that it can be used by the large corporation, and small and medium enterprises and accountants. You can customise your reports for the individual business. With simple select options, you can preview them on the fly before emailing or saving a copy. The reports will be generated which can be viewed in an interactive way on a real-time basis.

Financial Report

The financial report will generate reports regarding VAT Report, Bank Reconciliation, Trial Balances, Profit and Loss and Balance Sheet, Account Details, Journal Listing, Yearly Budget Comparison, Periodic Budget Comparison and Budget Details.

Generating the Yearly Budget Comparison Report

To generate the Yearly Budget Comparison Report select Reports» Financial» Yearly Budget comparison report »Run the following screen will appear. 

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Yearly Budget Comparison

Yearly Budget comparison report shows the Actual amount and the comparison of the actual against the nominal code against the difference allocated as Budget. In Yearly Budget Comparison Period Selection is not required. It will show all the reports for all the transaction of the business. If you wish to view the report by specific nominal codes (account code) select the nominal code by using the look up button under the accounts code. If the “To Period” drop down is blank then in the report the entire transaction with budget comparison will appear.  If you wish to generate the report for a specified period, select the period from the "To Period" drop down to generate the report.

Sort the Yearly Budget Comparison Report

To Period: Select the period you wish to generate the Yearly Budget Comparison Report for a specific period. By leaving this field blank it will generate the statement as on Date. To specify the “to Period” select the specific period from the drop down of “To Period”. For e.g. if you wish to generate the Yearly Budget Comparison Report periodically select the period from the “To Period” drop down as Jan -2013. The following screen will appear. If you select the “To Period” as June-2013 the report will be generated from 1st of January 2013 to 30th June 2013 as Date Range. 

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Account code: Select the Account code (nominal code) to generate the report against specific account code (nominal code). By leaving the Account code (nominal code) blank all the account (nominal) code entered into Surf Accounts will appear on the Yearly Budget Comparison Report. For e.g. if you want to sort by the account (nominal) code enter the code in the Account code column. You will be brought forward to the following screen. 

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By selecting all the accounts (nominal) codes entered into Surf Accounts the following screen will appear. The Details of the accounts code will appear under the description column. 

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If the “Period” and “Account Code” Yearly Budget Comparison Report is not selected the Yearly Budget Comparison Report will appear as on date. The Date Range of the financial year will appear at the right-hand side of the report. 

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If “To period” and the "Account code" (nominal code) is selected then the following browser will appear for the selected period of time. For e.g. time Period is selected as “Jan-2013” and all the account codes (or Nominal Code) is selected the report will appear in the browser.

 

 

Customisation of the Yearly Budget Comparison Report

To customise the Yearly Budget Comparison Report select the “Advance” button. You will be brought forward to the “Advance Settings” browse.

 

To customise the Yearly Budget Comparison Report select the “Advance” button. You will be brought forward to the “Advance Settings” browse. To include or exclude column select the column from the “Advance Settings” browse in the report select the column you want to display in the report. 

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Description: The Description column shows the description of the nominal code (Account Code). For e.g. if the account code is 110 then the “Description” will be “Cost of goods sold”. 

Actual: “Actual” column shows the actual amount against the nominal code. For e.g. if the nominal code is 001 (Sales Type 1) then the actual value entered into Surf Accounts will appear. 

Budget: “Budget” column shows the budgeted amount allocated against a particular account (nominal) code. For e.g. if the allocated budget amount is 100 for nominal code 001 (Sales Type 1), under the budget column it will appear as 100.

Diff %: The Difference percentage shows under the “Diff %” column. Difference % is calculation is simply carried out by the Difference amount (Actual- budget) divided by the Budgeted amount and then multiplied by 100. For e.g. the Actual amount and the budgeted amount is 100 and 80 respectively. So the Difference amount is 20. The calculation of the Difference% will be 20/80*100 = 25.

Diff: The “Diff” column shows the difference between the actual and the budgeted amount. For e.g. the actual amount against the nominal code 001 (Sales Type 1) is 1875.00 and the Budgeted amount is 1235.67 against the same nominal code the difference will be 693.00 which will appear in Diff column. 

Suppress Zero: Under the “Advance Feature” of the Reporting browse if “Suppress Zero” option is selected the transactions having a value of “zero” in the column will not appear.  

Note: Please note in the yearly budget report you will get the total of “Actual”, Budgeted”, and the Difference amount of every nominal code or account group for the period in the last split.  

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Toolbar Functionality of the Reporting Browse

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Print: To “Print” the reports select the “Print” option. A new browser will open up to show the “Print Preview”. If the report is ready to print then select the “Printer” icon. The reports will be printed by the printer connected to your local machine.

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Excel: To download the Yearly Budget Comparison Report in MS excel format select the “Excel” option and the report will be downloaded to the local machine in Excel (Spreadsheet) format.

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Save: To save the Yearly Budget Report choose the “Save” option from the toolbar and the report will be download to your local machine in PDF format.

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Email: To send the Yearly Comparison Report through email select the “Email” option from the toolbar. A pop up will be generated and enter the following information in the pop-up. 

To: Enter the email address of the recipient.

CC/BCC: Enter the email address if you wish to send a copy of the report.

Subject: Enter the subject line of the mail dial up box.

Attachment: Select the attachment to open or save the report to the recipient's local machine. 

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