Financial- Journal Listing Report

Overview

Surf Accounts provides all the relevant information in a methodical and structured manner to make it easy to understand. It has been designed in such a fashion so that it can be used by the large corporation, and small and medium enterprises and accountants. You can customise your reports for the individual business. With simple select options, you can preview them on the fly before emailing or saving a copy. The reports will be generated which can be viewed in an interactive way on a real-time basis.

 

Financial Report

The financial report will generate reports regarding VAT Report, Bank Reconciliation, Trial Balances, Profit and Loss and Balance Sheet, Account Details, Journal Listing, Yearly Budget Comparison, Periodic Budget Comparison and Budget Details.

Generating Journal Listing Report

To generate the Journal Listing Reports» Financial» Journal Listing Report »Run.The following screen will appear.

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Simply select the Journal Listing Report from the Financial Settings; you will be brought forward to the next screen.

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Browser View of Journal Listing Report. 

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Select the Run button to generate the Journal Listing Report. Browser View of the Journal Listing Report. 

Generating the Journal Listing Report 

Date Range: If you wish to generate the Journal Listing Report for a specific period, select the Date Range on the fly by using the calendar. For e.g. if you wish to generate the report from January 2013 to December 2013 select the Date Range accordingly.

Account code: If you wish to generate the report by choosing the Account code (Nominal Code), select the code by using the look ups of Account code from the browser.

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Select the Date Range and Account Codes to sort the report. 

Customisation of Journal Listing Report Details

To include or exclude the columns in the report select the “Advance” button from the browser. By selecting the “Advance” option a new browser will appear to include or exclude the column. To access the “Advance Setting” for the Journal Listing Report select Reports» Financial » Journal Listing Report from the browser. 

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To sort the Journal Listing Report by Journals, Opening Balance, Accrual, Pre-payment select the “Feature” option under the Advance Settings browse.

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Code: The code will display the nominal code of the transaction type. For e.g. if it is a sales transaction or journal the nominal code will appear as 001 and for purchase, the nominal code will appear as 112 as a purchase under the code column. 

Type: The type will display the transaction type or the journal type. For e.g. if the transaction is a prepayment, accrual, purchase type will appear respectively. 

Description: The transaction description will appear under the “Description” column. For e.g. for sales journal, the type will appear as sales journal, or if it is rent payable the description of the journal will be Rent payable. 

Debit: The Debit amount of the transaction will appear under the Debit column.

Credit: The Credit amount of the transaction will appear under the Credit column. 

Ref. No. : If there is any reference number for the transaction it will appear under the Ref. No. column.

Notes: The split notes which has been entered into Surf Accounts while journal entry will appear under the Notes column.

Date: The Date of the transaction entered into the Surf Accounts will appear under the Date column.

Total: The total Debit and Credit Amount will appear in the last column under “Total”.

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Toolbar Functionality of the Journal Listing Report (Print, Excel, Save and Email)

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Print: To Print the Budget Details Report select Print Icon from the toolbar, a preview will be generated at first. Select the Printer icon from the preview to print the report.

Excel: To download the Journal Listing  Report in MS excel format select the “Excel” option and the report will be downloaded on the local machine in Excel (Spreadsheet) format.

Save: To save the Budget Report select the “Save” option from the toolbar. The report will be downloaded into your local machine in PDF format.

Email: To send the Journal Listing Report through email select the “Email” option from the toolbar. A pop up will be generated. An attachment will be sent to the customer to open or save in PDF format. 

To: Enter the email address of the recipient.

CC/BCC: Enter the email address if you wish to send a copy of the report.

Subject: Enter the subject line of the mail dial up box.

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