Audit Trail Report

Overview

Surf Accounts provides a user with a utility report like Audit Trail that generates each transaction progress with a unique time stamp and login details. As you add a record, edit or delete product lines within Sales or Purchase ledger in Surf Accounts Business, Audit Trail captures the add, edit or delete operation within each record. You can delete rows of records within product Details. Audit Trail captures these changes as deleted record with time stamps and user details. The objective of the Report is to make sure that your data is secured with Surf Accounts and at any point of time you can cross check the entries by generating the Audit Trail Report.  To avail the report, go to Reports Tab; select Audit Trail from financial section.

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Audit Trail Report through Surf Accounts

In Surf Accounts Audit Trail consist of records that detail every change involved in a financial transaction. An audit trail is the sequence of transactions that log each accounting entry in Surf Accounts. These transactions could be anything from an Invoice entry, adding new products, updating product quantities, or deleting a product detail for payment to receipt for an expense. If you edit the net amount of a receipt or the split amount of a quick payment Audit Trail will reflect the change in the report with precise time of change and the login user details.

The objective of the Audit Trail Report is to make sure that your data is secured with Surf Accounts and at anytime you can cross check the entries by checking the Audit Trail Report. To access Audit Trail Report select Reports Audits Audit Trail Report the following screen will appear. 
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Customization of Audit Trail Report

To customise the Audit Trail Balance Report through Surf Accounts select Reports »Financial » Audit Trail Report. 

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To generate the Audit Trail Report select the “Run” option. These reports can be customized by selecting the “Transaction Date Range”, “Create date Range” and “Amend Date Range” of the transactions.

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Browser Details of the Audit Trail Report

Trans. ID

“Transaction ID” will auto populate on the browser after generating the report.

Doc No. 

The document number of the transaction will appear under the Doc. No. column.

Date:

The Date of the transaction will appear under the Date column.

Type:



The transaction Type will appear under the “Type” column. For e.g. Receipt, Payment, Sales Invoice transaction will appear as Receipt, Payment, and SNV respectively under “Type” column.
Narrative: The customer or supplier name will appear under the narrative column. In case of non customer or non-supplier payment and receipt, the split notes of the transaction will appear.

Analysis:

The nominal analysis of the transaction code will appear under the “Analysis” column. For e.g. for sales account the nominal code as 001, for receipt the nominal code will be 711
Net

The net amount for the transaction will appear under the “Net” column. For e.g. for a receipt if the net amount is 250.00 it will appear under the “Net” column.

VAT:




If VAT is being charged against the transaction the VAT amount will appear under the VAT column.
Gross: The sum of Net amount and the VAT amount will appear under the Gross column. For e.g. if the Net amount is 20.33 and VAT on net is 4.67 under the “Gross” column the figure will be 25.00
Change Details:

The “Change Details” column will feature the name of the user created or modified the transaction along with the date. For e.g. if the transaction is being modified and created on a certain date the name along with the date will appear under the “Change Details”.

Mode:





If any product details record within has been updated or deleted it will appear under the “Mode” column. For e.g. if the record is being updated or deleted within Surf Accounts the details will appear under the Mode.  
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Advance Settings of Audit Trail Report Browse

By selecting the “Advance Settings” user can include or exclude column order in the Audit Trail Report. If you wish to generate the report by shorting the “Features” select the drop down check box from the mode.
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Toolbar Functionality of Audit Trial Report 

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Print: To print the Audit Trail Reports select the Print option from the toolbar of the Audit Trail Report browse. A preview will be generated and you can print the report.

Excel: To download the Audit Trail Report in MS excel format select the “Excel” option and the report will be downloaded on the local machine in Excel (Spreadsheet) format.

Save: To save the Audit Trail Report choose the “Save” option from the toolbar and the report will be download to your local machine in PDF format.

Email: To send the Audit Trail Report through email select the “Email” option from the toolbar. A pop up will be generated.

To: Enter the email address of the recipient.

CC/BCC: Enter the email address if you wish to send a copy of the report.

Subject: Enter the subject line of the mail dial up box. 

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