Opening Supplier Invoice

To add Opening Supplier Balances, select Accounts » Opening Supplier’s Balances. The following page appears.

Opening_Supplier_Invoice_Image_I.jpg

You can add Batch Invoices and Receipts to adjust balances of all suppliers defined within the business.

To add “Opening Supplier Balance Invoice from the browser, select Accounts >> Opening Supplier Balances. Select the Quick Invoice button from the toolbar. The following page appears.

Opening_Supplier_Invoice_Image_II.jpg

 

Add the following detail:

Date: Type in the Invoice date here or select the look up button. A calendar will appear on the screen to choose the date.
Ref No: Enter in any other reference number you may require, this could be a Supplier Purchase Order Number or any other external reference.

Inv. No: This is an auto generated number. 

Supplier: Type in the Supplier code or click on the look up button to select a Supplier from the list or else click on the New button below the look up list to create a new Supplier on the fly.

Supplier Name: The Supplier name of the selected Supplier code appears here.       

Net: Enter the Net amount of the Invoice. 
VAT code: VAT code is displayed based on the rate setup on the Supplier. Or else the VAT code on the top of the list appears in the cell. Click on the down arrow on the Cell to change different VAT code from the list.
VAT: VAT amount is automatically calculated using the Net multiplied by VAT percent. This can be overwritten. 
Gross: The Gross is automatically calculated using the Net plus VAT.
Code: Select appropriate Nominal Code from the look up or Type a nominal code that will reflect the Purchase Invoice record. For Split amount on multiple nominal codes, the cell will display ‘Split’.
Notes: Notes populate the Nominal description of the Nominal Code selected. However, Notes can be overwritten. 

Add: The Invoice is initially created with 10 lines, if you need more simply press the Add button to create new blank lines.

Split: Click Split Button to split the Net Bill amount over multiple Nominal Analysis Codes and/or different VAT Rates. If the total of Split records does not match with the Net Amount entered in the record in the parent row, click Adjust Total button to update the Net amount, VAT amount with the Split Total Net and VAT amount respectively.
Opening_Supplier_Invoice_Image_III.jpg
The split is initially created with 10 lines, if you need more simply press the Add Button to create new blank lines.

 

 

 

 

 

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