Receipts- Create a Customer Receipt


Surf Accounts Receipts are being classified into two major categories Customer Receipts and non-customer receipts. If you wish to create a receipt against a person or trade who is not a customer you can generate a receipt with payee details only and that receipt will be considered as a non-customer receipt. 

To create a receipt (Customer & Non Customer) through Surf Accounts select Accounts » Sales » Receipts the following screen will appear. 


Customer Receipt: To generate customer receipt simply click on the “ADD” button of the Customer Receipt browse.



Generating Customer Receipt

Payment Details:

Customer: Select the name of the customer by using the “look up” button. If the customer name is already in the customer list simply select the name of the customer. If the customer name is not there in the list create the customer’s contact by using the “New” Tab. By selecting the “New” a pop-up will appear with the customer details.

Paid by: This column is mostly used to create a non-supplier receipt. If you wish to create the payment against a person, trade who is not a supplier, enters the payee details in the “Paid By” column.

Date: Enter the date of payment by using the calendar. 
Amount: Enter the “Receipt Amount” in the amount column.

Payment Type: Select the mode of payment from the drop down column. For e.g. if the payment is made by “cash” select the option as “Cash”; if it is by “cheque” select the Payment Type as “Cheque”.

Ref no: If you wish to enter a Ref No. enter the reference no. for e.g. the order number of the customer can be the Ref no. This is an optional field.

Lodgment Details:

Bank Account: Select the bank from the drop down menu.For e.g. if the payment will be allocated with any of the bank current account of the business select the bank code (nominal code for the Bank Current Account is 771).

Lodgment No: Lodgment number is important for a batch of receipt entered under a particular bank account, and then a reference number can be provided a Lodgment number. For e.g. if you are adding a customer receipt and non-customer receipt in a batch, the records will be considered as one lodgment together.
Lodgment Date: Select the date from the calendar for the lodgment date.
Credit Control information:
Customer Balance: The customer balance column will reflect the total invoice balance for the Customer for both customer and non-customer.
Overdue Balance: If the previously invoice has been generated and if the payment is overdue (Subjected to Credit Period for the invoice) the overdue amount will appear.

Last Payment Amount: The latest payment will be displayed in the (Last Receipt Amount) last payment amount column.

Last Payment Date: The latest payment Date will be displayed (Last Receipt Date) in the last payment date column.

Credit Terms: This will be the credit terms for the business. 
Please note in the grid area the Invoice amount and the receipt amount will be displayed. The non-customer receipt will also be displayed in the split. 

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