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Time & Expense Type

 

Overview

 For service-based businesses, you may now record the time and expenses spent on customers and then invoice accordingly.  This enables you to better manage the productivity of collaborative team work and track the profitability associated with each customer.

Time and Expense Types

By using Time/ Expense Type you can set the type of time/ expense and the VAT rate for the expense type for your business. The system defined Time Types are ‘Administration’, ‘Consultancy’ and ‘Meetings’. For expenses type the system defined type is ‘Mileage”.

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                                                                                      Time and Expense Types

From Manage Time Recording you can add Time and Expense. To add Time/ Expense Type select Manage Time / Expense Type the follow screen will appear.

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                                                                        Add, Edit and Delete Time/ Expense Types

Add Time/ Expense Type

To add a new Time/ Expense type select the Time/ Expense Type. A new pop up will appear on the browse. Enter the following details.

Type

Select the Type from the drop down. Depending on the type select type as ‘Time’ or ‘Expense’.

Description

Enter the description of the Time / Expense type here. Please note duplicate description is not allowed by the system.

VAT Code

Select the VAT code from the drop down. Please note VAT is only applicable for Expense Type. Depending upon the business location select the appropriate VAT Code.

Edit Time/ Expense Type

Time and Expense type is editable. To edit the type select the Time/ Expense Type you want to edit. A new pop up will appear to change the description. For ‘Expense Type’ both the description and the VAT Rate can be changed.

Please note, once the expense type is already is in use transaction is locked system will not allow editing the VAT Rate

Delete Time/ Expense Type

To delete a Time / Expense type simply select the ‘Delete’ option. A confirmation message will appear. To delete the record continue with ‘Delete’ option.

Please note, the time and expense type can only be deleted if it is not used in transaction.

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